Job Description
Progressive, dynamic, and growing heathcare-focused architectural and engineering firm located in Southeast Charlotte seeks a Project Coordinator for our corporate headquarters. Main responsibilities include assisting Project Managers, and Principles with administrative and technical duties.
Responsibilities
· Participate in Notice To Proceed meetings and maintain all project information throughout project duration. Coordinate project’s contractual schedule requirements with Principles.
· Draft and coordinate contracts with outside vendors and consultants. Facilitate execution of contracts.
· Assist in scheduling required Client, Consultant and Vendor Meetings and conference calls.
· Assist in gathering, tracking or obtaining any Vendor Materials or services required during the project including but not limited printing, binding and photography.
· Maintain Weekly Issuance of Issues Log with deadline tracking.
· Provide Specification support and facilitation, as needed.
· Assist in coordinating all Project Document Printing, Shipping and Delivery.
· Coordinate with staff to maintain all weekly Resource and Hours Utilized Reports.
· Assist in coordinating project design activities and communications.
Skills
· Highly organized
· Excellent written and speaking skills
· Ability to function well with multiple priorities in a dynamic work environment
· Proven work experience as a Marketing Coordinator or similar role
· Knowledge of traditional and digital marketing tools
· Solid computer skills, including MS Office and web analytics
· Familiarity with Customer Relationship Management and Content Management System software
· Excellent communication and presentation skills
· Strongly Preferred: Experience with a construction firm or architectural firm in a similar capacity
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